Step 1 – What Doc Will I Share?
Teaching young children to use G Suite has its challenges. One reoccurring skill that I have noticed my kids struggling to understand is how to share digital work with others. Last year, I felt like I was repeating the same instructions on how to share over and over again, so I finally got around to creating “4 Steps To Sharing in Google Docs and Slides” to help them understand sharing basics. Once they learn the basics, those processes can be applied as they learn new apps in G Suite.
As with my previous series, I have broken my resources down into smaller, more manageable bits of information so no one is too overwhelmed. I have been known to do that! 🙂 I will make all the slides you see from this series available on my fourth and final post on this topic so you can display them on your Smartboard or with the students themselves. If you really want the complete set of Slides that I have now which are in progress, please send me a quick message below and I will send you what I have to get you started.
From the very beginning, we cannot assume that our students inherently know how to use their devices in a productive manner, I know…. HUGE revelation, Captian Obvious! However, the kids never cease to amaze me on how quickly they learn how to navigate their tech, given the opportunity and purposeful practice. The opportunities are limitless in the Google Suite of apps. I have found that the majority of digital work is being conducted in Docs and Slides but the basics concepts are all the same, especially when it comes to collaborating and sharing. Once kids learn how to collaborate and share in Docs, they can apply that same basic processes in Drive, Slides, Drawings, Keep, Sheets and even Photos.
To begin, kids need to understand two basic terms- “Owner” and “Collaborator”. I start by explaining that as with any collaborative endeavor, someone has to initiate the task like going and getting a paper or other supplies from the teacher so that the group may begin working together. In G Suite, that someone is the “Owner” and the “Owner” creates the new Doc or Slide to share it with others. The others are referred to as “Collaborators”. Students will see these terms if they take the time to read the prompts as they navigate through this process so it is a good habit to get into to use these terms with your students as well.
So, now that students understand these two basic terms- “Owners” and “Collaborators” from the image above, we move forward with the 4 Steps To Sharing in across all G Suite apps.
When sharing in G Suite, the “Owner” has 4 steps to follow when it comes to sharing and granting permissions to his or her “Collaborators”:
- What Doc or Slides will I share?
- Who will I share it with? (Collaborators)
- How will they use my doc? (Sharing Permissions or Share Settings)
- Where will the link be available to others? Will I make the access private or public?
In this post, we will begin with Step 1 – “What Doc will I share?” (How To Select a Doc)
I have found that it is best to teach kids to always begin a new task from inside their Drive so that they can create it in the correct folder from the very beginning. That means that students either create a folder to then create the Doc in or “Breadcrumb” down to the folder they have already created.
At the beginning of the year, we set up basic content area folders to get students started thinking about what they might need in order to organize their work in Google Drive.
Folders we use: Reading, Writing, Math, Science, Social Studies, Homework, School Projects, School Photos, Personal Photos, and Music.
We do this basically by going down the schedule of the day and adding folders from there. I then teach students how important it is to give their Doc a recognizable title that they will be able to access by conducting a basic search later on.
My next post will go over Step 2- “Who Will I Share My Doc With?” (How To Select Collaborators)
*If you have any “Sharing” tricks, I would love to hear them!